Best GPS Tracking Apps and Policies for Employee Accountability in 2025

Why It Matters for You

Using GPS tracking employee offers a whole host of benefits.

It improves accountability. When employees know their location is being tracked, they're more likely to stick to their schedules and avoid unnecessary detours.

Beyond productivity, it can impact efficiency. By analyzing location data, you can identify drawbacks of work organisation and optimize routes.

Consider NovelTeaGames, a fictional company with a mobile team of game testers. By using GPS tracking software for our employees, we were able to get a much better handle on managing our field testers. We could make sure they were showing up on time for playtests and giving us accurate location data. This meant faster feedback, better game quality, and happier customers.That's the power of employee GPS time tracking done right.

Best Apps for GPS Tracking Employees in 2025

So, you're looking for the right GPS employee time tracking solution?

Let’s look at some of the leading contenders, focusing on their strengths and ideal use cases. We'll also consider how these apps help you implement a sound employee time tracking with GPS.

TimeCamp

TimeCamp goes beyond simple time tracking. Take control of your team and projects with TimeCamp! It combines time logging, project organization, and tracking. Employees can quickly log hours for specific tasks, and TimeCamp even automates tracking based on computer activity, so you can ditch manual timesheets and get more accurate data.

Integration	It seamlessly integrates with popular project management platforms like Asana, Trello, and Jira, and accounting software like Xero and QuickBooks, making your workflow smoother than ever.
Ideal For	Businesses that need a balance of time tracking, project management, and monitoring. This app is one of the best in screen monitoring. It's particularly well-suited for agencies, consulting firms, and businesses with project-based work.
Why it stands out	TimeCamp goes beyond simple GPS employee tracking app functionality by providing complete insights into employee productivity and project profitability.

Hubstaff

If your team is spread out across different locations, Hubstaff is designed with the remote workforce in mind.

It also includes geofencing capabilities, without using IMEI tracking. Hubstaff sees everything: beyond location, it monitors keyboard and mouse activity.

Reporting	Uncover hidden inefficiencies, make data-driven decisions. You can see where time really goes. Easily generate reports on project time, track attendance, and identify areas where your team can become even more productive.
Ideal For	Companies with remote teams, field service organizations, or businesses that need to monitor employee activity levels.
Why it stands out	Hubstaff's focus on remote work and its robust activity monitoring features make it a top choice for companies that need to ensure accountability and productivity in distributed teams. It also helps you ensure your tracking consent form is properly implemented and followed through its reporting features.

QuickBooks Time

QuickBooks dashboard showing financial data: profit/loss, expenses, bank accounts, invoices, and sales in GBP. Mobile app tip highlighted.

For businesses already invested in the QuickBooks ecosystem is a natural extension. It offers integration and a range of features for managing employee time, schedules, and payroll.

It also includes time tracking features, allowing employees to clock in and out from their mobile phones like micro GPS tracking devices. The app also includes scheduling features, allowing you to easily create and manage employee schedules.

Integration	The key benefit of QuickBooks Time is its seamless integration with QuickBooks. Time tracking data automatically syncs with QuickBooks, making it easy to manage payroll, invoicing, and job costing.
Ideal For	Businesses that already use QuickBooks for accounting. It's particularly well-suited for construction companies, landscaping businesses, and other field service organizations.
Why it stands out	QuickBooks Time simplifies time tracking and payroll for QuickBooks users. It removes the need for manual data entry and ensures accurate timekeeping for billing and payroll purposes. Think of it as the best way to get the benefits of tracking app without needing to export tons of data.

When choosing the right employee GPS tracking software, remember to consider your specific needs, budget, and technical requirements. Don't be afraid to try out free trials of different apps to see which one best fits your organization. When you're looking for the best employee GPS tracking app, think about what's most important to you. And always prioritize transparency and employee consent when implementing GPS tracking.

How to Choose the Best Time Tracking Software

Choosing the right employee time tracking app with GPS can be difficult, but breaking it down into key parameters makes the process easier.

Ease of Use	If your employees find the software clunky or difficult to use, they simply won't use it. Look for an app with an intuitive interface and a straightforward setup process.
Integration Capabilities	Does the app play nicely with your other business tools? Integration with accounting software, project management platforms, and payroll systems can save you countless hours of manual data entry.
Price	Obviously, budget is a consideration. While employee GPS tracking app free options may exist, they often come with limitations. Consider the long-term value of a paid app with more features and better support.

Tracking Policy

A magnifying glass focuses on a man working at his desk with a laptop and clock in the background, suggesting scrutiny or detailed observation.

Clearly state why you're using GPS tracking (e.g., improve efficiency, ensure safety, verify time worked).
Explain how the location data will be used, who will have access to it, and how long it will be stored.
Emphasize employees' right to privacy and explain the measures you're taking to protect their data.
Require employees to provide explicit consent for GPS tracking.
It's crucial to emphasize the importance of adhering to privacy laws like GDPR.

Employee GPS Tracking Consent Form

I, [Employee Full Name], hereby give my consent for [Company Name] to use GPS tracking technology to monitor my location and movements during working hours and while using company-owned or assigned vehicles, equipment, or devices for the purpose of ensuring my safety, improving productivity, and maintaining compliance with company policies.
Company Information:
Company Name:	[Company Name]	Company Address:	[Company Address]
City:	[City]	State:	[State]
Zip Code:	[Zip Code]	Phone Number:	[Phone Number]
Email Address:	[Email Address]
Employee Information:
Full Name:	[Full Name]	Employee Id:	[Employee Id]
Position/Title:	[Position/Title]	Department:	[Department]
Address:	[Address]	City:	[City]
State:	[State]	Zip Code:	[Zip Code]
Phone Number:	[Phone Number]	Email Address:	[Email Address]

Best Employee Time Tracking GPS Apps and Policies for 2025

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